In my previous post, I have shared about my experience having the first virtual event. You can read here, if not yet 🙂

In this article, I am going to share few healthy steps which helps you to go live.

Step 1:- Basic plan

• Choose a Date and Time
• Choose an activity
• Name of your event/meetup
• Choose a Photo to post on meetup.com or other Social Media Channels.

Step 2:- Choose Paltform

• While selecting the platform, please consider, the number of participants you expecting
• The time limits for the event
• I used “Zoom” for instance. It helped us for a small or a limited audience and provides a free account to manage 100 audience for 45 mins with a single link. But, keep in mind, it will disconnect as soon as the times up. (Pro plan has unlimited access to time and audience.)
• But there are other options as well, which you can select as per your requirement.
• Schedule the event and create an account with selected platform

Step 3:- Describe your event/Meetup

• Describe the details about the meetup and what excites you to host this meetup/event
• Also, include some fun activities or how people get ready to join

Step 4:- Share

Share the word on meetup group as well as on social media platforms. Do not miss to use #event-name when sharing your post.

Step 5:- Meet

• Get yourself online early before the time
• Introduce yourself as a host or your co-host if they are with you
• Share basic idea/agenda for the event/meetup

If there’s any Speaker, who is going to have a talk:-

• Introduce your speaker by name and short description about him/her
• Share what he/she is going to cover in this talk
• Topic title
• Time duration
• Finally, Q/A round, give few minutes to audience if they have any questions for speaker.

Presentation Slides:-

• Ask your speaker to get prepare with the presentation slides
• Including, name, social media sharing, topic title
• If possible, request everyone to turn on Video, at least when they speaks. It feels more interesting. 🙂
• Take lots of pictures or recording if possible

Second option:

Pre-record the speaker video and live at the event time. That helps audience to get back to the video later as well. 🙂

Also, at the time of an event, speaker may stay online, and if there’s any questions from audience, he/she can answer. 🙂

Step 6:- After event

Your work did not finish here:

• Create a Google Photo Album
• Share this Album to social media with thanking note for speaker, attendees. Also, the brief about the event.
• Share your personal experience, how you have been enjoyed being a host.
• Ask your attendees to share their feedbacks as well. (Do not worry about negative feedbacks if any, they are the source of your improvements. 🙂 )

I hope, this article helps you a little to get started with your first online event. Thank you for your time. 🙂

You know, it says, “ज्ञान बाटने से बढ़ता है” means – “Knowledge increases through sharing”

If you ever have organised an event like this for the first time. I would love to hear your experience/learnings as well. Share your story in comment below:-

Be Safe, Happy, Healthy, and Keep WordPressing!!!